ERP for distributors | ERP Software USA

Ximple core Modules

All-in-one ERP suite

Purchase

Purchase

Purchase Orders & Contracts
Invoice
Tracking & Aging
RPO
Vendor Relations
Goods Received Management
Back Order Report
Links to Updated Price and Products

Sales

Sales

Quotes & Contracts
Order Entry
Lot Orders
Discount Layers
Payment Terms Automation
Opportunity Management
Return Management
Authorization

Accounting

Accounting

General Ledger
Budgeting & Forecasting
Cost Center Accounting
Credit Card Processing
Accounts Receivable
Accounts Payable
Unrealized Profit/Loss
Accounting

Vendor

Vendor

EDI
Point of Sales
Point of Transfer
SPAs
SPJs
Vendor Pricing Updates
Goods Issues
Buying Groups

eCommerce

eCommerce

View your inventory
Get pricing as if they were at the store
Place orders and quotes
View past orders and trace open orders
Generate their current statements
Keep track of multiple jobs
Start a return

Warehouse

Warehouse

Easy receipt entry of goods
Automated and manual transfers between distribution centers
Comprehensive shipment management
Setup of delivery routes
Notify customers on shipment

Employee

Employee

Briefcase
Language
Dashboard
Preferred warehouse
Report Cards

Inventory

Inventory

Multi-organization & Location
Costing Flexibility
Inventory Allocations & Transfers
Non-inventory Cost of Sales
Warehouse Management

Operations

Operations

Workflow & Business Rules
Activities & Approvals
Business Intelligence
Role-specific Dashboards
Document Management
Real Time Solution

Customer

Customer

B2B online customer portal
Place orders
View statements

Core Modules

Ximple ERP base Modules

Accounts payable

Bar coding

Contact manager

Electronic mail

Fixed assets

General ledger

Inventory

Job cost

Payroll (n/a in US)

Accounts receivable

Activity based costing

Check reconciliation

Document imaging

eBusiness / internet

Electronic catalog

Electronic data interchange (EDI)

Forms management

Freight management

International currency

Light manufacturing

Project management

Executive information systems

Cylinder / container tracking

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Ximple Features

Smarter is better

Banishes dumb terminal
Browser based
Accessible from mobile devices

Discounts / exchanges

Customers discounts
Specific product discounts
Product category discounts

Credit card processing

Supports automatic credit card processing

Reports and queries

Can queries be constructed against any system data
Can queries be constructed against data from other systems

Payment method

Offline credit card processing is supported
Ability to assign separate payment options for different products & product categories

Vendor data upload

Data uploads from Trade Service
Data uploads from IDW
Data uploads directly from Vendor (pricing updates)

Sales information system

Hardware Available
Turnkey
Dealers with Vendor Support
Sold & Supported by Dealers
Sold & Supported by Vendors

RF picking & sales

RF Unit usage allows review of an order for determination of preferred picking method (i.e. by hand, cart, lift truck)
Ability to enter Sales via handheld device

Feel secure

Can grant different levels of user authority
Keeps track of who made each transaction in the system
All parts of company know what the others are doing

Catalog index browsing

Ability to create featured product from your catalog index
Ability to assign complementary products or add-on products
Ability to assign an item to more than one category

RF identification

Does the system support RF-ID technology
User interface supports multiple window views
User is capable of having multiple sessions at the same time

Taxation

Ability to calculate tax in geographic zones automatically
Ability to choose tax rates that apply to products within your product range
Can define a customer tax rate for special products

Receiving / invoice data

Ability to map invoices and line items to specific GL accounts
Shows end-user account summary information
Customer billing information is instantly updated upon order submission

Inventory management

Stock monitoring generates alerts for low stock levels automatically
Generate stock availability reports
Ability to automatically suspend ordering on out-of-stock products

Never forget

Tracks all transactions (SO, PO, Shipments, etc)
Projects inventory (RPO)
All modules engineered to work seamlessly
Allows for a paperless operation

Pricing

Pricing be maintained by customer level number
Contracts by customer/product or product category with an expiration date
Pricing by warehouse location
Advertised pricing by location with expiration date

Easy as pie

Allows Entry of Complex Quotes
Offers quick navigation/search of products, customers, GL accounts
Powerful search engine/database
Offers subject specific help and training
Quick learning curve. Has customizable menus

Real-time

Instantly stores transactions
Automatically posts to GL account
Changes made to orders are reflected in real time
Has an audit trail
Can position itself anywhere in time (you can view/enter past/future transactions/reports)

Order processing

Customers receive an automated order notification following order submission and payment transaction has been approved
Ability to select from a list of Integrated Merchant and Gateway Account Providers for payment processing
View dates for entry, ship confirm and invoice
View carrier information

Warehouse management

Can do quick putaway of items
Can track received/returned items as: defective, damaged, wrong
Can set order fulfillment priorities
View shipments by shipping method
Can download/view shipping manifest to mobile device
Can view status of: Sales Orders, Transfers, Purchase Orders

Full keyword product search

Provides keyword context search tools
End-users can browse the vendor-created keyword index to find products

Communication is the key

Import data
Export data

Workstation user interface

Is a browser-based client available
Ability to modify menus or restrict functionality depending on user ID
Screen content may vary depending on an end user ID

Business management reporting

System allows printing of summary reports in a (printer friendly) format
Analyze Trends
Compare Customer Buying Habits
Evaluate Options

System compatibility (EDI)

The system support the use of EDI
Documents delivery by VAN
Documents delivery by FTP
Documents delivery by Web form
Documents delivery by HTTP request
Documents delivery by email

Hardware & software platforms

Primary Preferred Platforms i5
Operating Systems i5/OS
Accessed via Web Browser
Database Manager or File System Name DB2
Applications Run on Same Database
Separate Facilities Can Share Same Database
Primary Programming Language: Java, SQL, C++, ILE RPG
Able to Operate As True Windows Application

Inventory planning, picking, and replenishment

Ability to define reservation engagement by customer and/or order
System allows setting safety stock for individual items
Pick tickets can be sorted by: Customer, Order, Item
System records the characteristics of: Location Type, Pallet live storage, Carton live storage, Capacity

RF receiving / Radio Frequency unit processing

Ability to update items into different/multiple bins
Ability to put-away and update special orders in ‘special zone’

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Ximple Features

Cloud-based

✔ Cost and time effective

✔ Security and maintenance

✔ Help and support

✔ Mobility

✔ Scalability

✔ Shorter implementation

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On-Premises

✔ Ideally suited for larger organization with dedicated IT staff, large capital, and operation budget

✔ Easier customization

✔ Foundation for future hybrid cloud expansion

✔ Relies on internal network infrastructure

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