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5 Reasons Why Modern ERP Boosts Your Business

Modern ERP to Boost your Business

5 reasons why modern ERP can help you make better, faster decisions

Its Ximple to Modernzie your ERP

Mike Patel, VP of Sales, Ximple ERP Solution Explains

"Digital disruption has introduced more data sources, more channels, more complex business models and increased globalization. Along with it has come mobile, social, analytics and many other technological innovations. With modern ERPs organizations can Achieve greater Productivity and Control."

In this environment opportunities are rife but old monolithic enterprise resource planning (ERP) systems are ill-prepared to deliver the support for the increasingly dynamic decision making processes that businesses need to succeed.

Characteristics of Modern ERP

To support improved decision making and action taking, modern ERP platforms give organizations:

  1. The ability to analyze business conditions.
  2. To develop improved business plans.
  3. Monitor and Measure progress.
  4. Provide visibility into day-to-day operations.
Big Dada and Investment in IT Systems

In a recent survey by Ximple Software executives were asked to list the issues that would have the biggest impact on finance and accounting in their business over the next two to three years. The top two responses were big data and investment in new or more Advanced IT systems.

Here are FIVE reasons why you need to consider your options seriously:

1 . Single source of Truth and Accurate and Timely insight.

Five Reasons for a Modern ERP
  • Decisions made from a report of how the business is performing give any company a competitive advantage.

 

  • When all data is consistently stored in one place and accessed independently, regardless of if it’s used for financial reporting, operational control or budgeting/planning, the business can provide a superior customer experience. This is a serious advantage in crowded, complex or fast-moving markets.

 

 

2 . Real Time Data

  • Decisions should be based on the most up to date Real-Time information, not traditional reports which are out of date as soon as they are created. This type of information enable:
    • Greater customer satisfaction.
    • Operational efficiency.
    • Better business performance.
  • Getting the Right Information to the Right Person at the Right Time your business demands can make a difference between closing or losing a deal

 

  • Real time flow of information form the Core Modules of a Mordern ERP enable decision-makers to not only view the data they need but also place it within the right context so that the right decision can be made and achieve greater efficiency across the value chain.
Real time data in a system

3 . Automating Decisions

Business Automation - Decision Making
  • Smart businesses know that by automating the right decisions, staff can be freed up to use their initiative, experience, and instinct to innovate and drive the business forward.

 

  • It makes little sense to have senior people making decisions that could easily be made within business systems.

 

4 . Workflows and Alerts

 

  • Creating and enforcing unique business processes through workflows and alerts supports continuous improvement and increased productivity. Waste can be eliminated without major customizations and decision-makers can focus on accessing the right data.

 

Workflow and Alerts

5 . Knowledgebase of Resources

Definition of Collaborative work
  • The principles of ERP are founded on the benefits of working together. Embedded within today’s ERP systems, social functionality supports the fundamental shift in the way organizations collaborate, both internally and externally. Examples might include :
    • Collaborating around a project.
    • Customer Incident.
    • Procurement Challenge.
    • Budgeting Process.

 

  • Lack of collaboration in the old systems leads to a big revenue loss. Modern ERPs offers a Ideal Solution for many of the business problems and seamless interaction among various modules.

" Ximple is the Best ERP software, that provides a highly scalable and cost effective solution, easy implementation and a world class support allows business leaders to confidently take advantage of windows of opportunity and grow their business. "

Contact us for more information

Mike Patel

mpatel@ximplesolution.com

301.949.4400

920.629.2941

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How to ensure a successful Data Migration to a new ERP

Easy Data Migration with Ximple

AN APPROACH TO A EASY DATA MIGRATION TO NEW ERP

Data Migration Definition Process

"Data migration is the process of organizing, restructuring, copying and migrating data from your old ERP systems to your new solution"

 

  • ERP implementation is a multi-layered, complicated endeavor that needs to be carefully planned and managed. One of the important layers is the part of migrating your data to the new ERP system.
  • Many companies make the mistake of assigning very little importance to this essential task. As a result, they either end up scrambling at the last minute to resolve data display issues or end up with a frustrating mess of an implementation altogether.
  • There are, however, steps you can take that will help you make sure the ERP data migration process proceeds without glitches and in as short a timeframe as possible.

1 . ANALYZE THE DATA MIGRATION PROJECT

Analyzing your data way ahead of the actual migration is a crucial step. You know that your business deals with different kinds of data.

  1. Master data – the core data that is essential for the operation of your business processes. It is a consistent set of attributes and identifiers that describes the different entities of your company, e.g. customers, products, suppliers, chart of accounts, etc.
  2. Historical data – collected data that is over two years old.
  3. Live/current data – all of your recent transactional data.

So before you let your vendor embark on data migration, you first need to make some decisions about these types of data.

This can be a tricky and complicated process. If your employees had been inputting data into your legacy system using standardized processes all along, then that’s great news. If, however, at some point or another they had created their own ways of data entry, it may open the door to a whole new set of complications.

Data Migration Process
Analyze The Data Migration Project

You have to define things like

  • What data has to be migrated first.
  • When the data should be migrated, either close or after the Go-live date.
  • Which historical data has to be migrated to the new system.
  • The levels of access to users of the data, etc.

Hence it is very important to overlook the planning and strategizing portion of the data migration process if you don’t want to be hit with unpleasant and frustrating complications.

1 . REVIEW YOUR DATA AND PROCESSES

Data cleaning process

 

 

You have to assess whether you actually need all the data in the new system or not.

Before migrating your data from your Legacy system to a new ERP system. you have to do some spring cleaning.

  • Review your data and decide on its quality. This is the perfect opportunity to rethink or reassess the ways to record data.
  • You may also want to consider changing your processes and ask your new ERP vendor for recommendations on the structure of the data which is stored.
  • You have to assess whether you actually need all that data in the new system. This is the time to clean up irrelevant information, inaccurate data and duplication.

In the end, you should have organized, consistent data categories ready to be migrated to the new system.

1 . ASSIGN THE RIGHT PEOPLE

  • Apart from making sure that your vendor is completely briefed with the information about your data before they begin the migration process, on essential success factor for this project is assigning an in-house team or employee that will superhead the process.
  • Ideally, these people should be long term company employees who are well versed in the company background and its history with legacy systems.
  • These employees can surf your company to extract and organize that data into structured charts.
  • You, in turn, will rest assured that you have trusted people that will make sure to keep pushing the data migration forward untill everything is successfully enterd the new system.
ERP Business Admin

1 . REMEMBER THAT TIME IS OF THE ESSENCE

  • The way you map out your data migration processs is crucial. You should have a clearly defined timeline that reflects the types of data, the amount of data, the necessary changes to be made, etc.
  • Do make sure to also have contingency plans for delays - unforeseen issues are more likely to arise than not.

1 . TEST AND FIX ISSUES IF NEEDED

Testing Procedure - Avoid migrating everything at once

 

 

In order to make sure that everything goes correctly and according to plan follow the following testing procedure:

  • First take a small amount of test data.
  • Make sure that it loads correctly in your new ERP system.
  • Check how the new solution is handling the data, take the feedback.

Your key users should then take the new system for a test drive. Simulating their daily business processes and running rigorous tests on the system.

This is the key step in catching problems and tracking them early.

1 . FINAL WORDS ........

"Switching to a new ERP system is never easy, and data migration is one of the more complicated parts of the process. Planning ahead and defining a strategy for the process will save you a headache in the future."

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Ximple Solutions can help your

Distribution Business!